Metanoa School
Bring the classroom perspective into the care journey.
Webuildintelligentsoftwaretorunmoderntherapyclinics.
Start 15-day free trial
No credit card required
1 million+ therapy sessions and counting. Thank you ❤️
“Finally ditched the “open twelve tabs” dance. Notes flow during the session instead of after-hours catch-up.”
Dr. Amira Hassan
Clinical Director
“Voice-first capture is uncanny good for sensory-heavy schedules—I actually remember what we covered with each client.”
Jordan Lee
LCPC
“We onboard a new clinician in days now. The workflow video sold our admin before the pilots even finished.”
Riley & Co. Therapy
Clinic Director
“Clients feel the difference when I’m present—not buried in the EMR. That’s the whole reason we switched.”
Morgan Vega
LPC
“Multi-site reporting without the spreadsheet panic. Owners get one honest picture of utilization.”
Bayview Counselling
Clinic Owner
“Goal tracking finally matches how we write plans—families see the same story we do in session.”
Dr. Sophie Okonkwo
OT
“Billing tied to session completion ended our end-of-month scramble. Finance and clinicians finally agree on the numbers.”
James Torres
LMFT
“Shared templates plus training clips mean every site documents to the same standard—no more “how does your branch do it?”.”
Meridian Clinic Group
Clinical Director
“Voice capture for articulation notes is a lifesaver when you’re back-to-back with kids all afternoon.”
Elena Ruiz
CCC-SLP
“Exercise logs and progress photos in one client thread means handoffs to covering therapists stop feeling like detective work.”
Dr. Aisha Khan
PT
“Consent and intake links that actually stick to the record cut our front-desk chase calls in half.”
Harbor Psychology Collective
Practice Owner
“Running data sheets next to session notes keeps supervisors and RBTs aligned—we’re not reconciling two systems on Sunday night.”
Lee Campbell
BCBA
“Waitlist visibility and automated reminders mean we stop losing people between “interested” and first session.”
Nina Walsh
Psychologist
“IEP season used to mean duplicate PDFs everywhere. Now one export path and every stakeholder sees the same packet.”
David Morales
OT
“Supervision notes linked to the same goals as the treating therapist—audits stopped feeling like archaeology.”
Dr. Rachel Kim
Clinical Lead
Care that reaches every part of a child's life.
Three dedicated apps for therapists, educators, and families connect a child's circle of care through Metanoa, bringing classroom and home insights into therapy and carrying therapy goals into everyday life.
Metanoa Clinic
Give everyone a shared direction through therapy goals, insights, and progress.
Metanoa Family
Help families turn everyday moments into opportunities for progress.
Multi-location, multi-disciplinary therapy clinic management app
Start your first clinic in steady footing.
Bring clinical depth and operational control to every corner of your practice, from the therapy room to the front desk.
Session Notes
Goals
Assessments
Metanoa
Scheduling
Billing
Role Permission
Grow your network of clinics.
Spin up a new branch with your existing assessments, goals, and roles, so your second location runs like your first one, from day one.
Therapists
AI notesVoice captureGoal-linked plansCustom reportsStructured forms
Clinic Owners
Billing analyticsRevenue chartsBranch setupRate plansClient wallets
Admins
Live calendarSession schedulingSession paymentsOrg walletRole permissionsDepartment access
Launch your solo practice.
Starting a practice on your own takes courage.
We're here to back you from day one, so every part of running your practice feels a little less like figuring it out alone. Everything you need to see clients, write notes, and get paid.
SPECIAL RATE FOR SOLO THERAPISTS JUST STARTING OUT
$15
/mo
Notes, scheduling, billing, reminders, reports.
No credit card required
Scales when you hire your first clinician
AI Superpowers you'd love
Turn session jottings into structured SOAP notes
Speak to Metanoa
Your voice is captured live in session jottings.
Speech is turned to text
What you say appears as text in the note so you can skim and tweak before structuring.
AI turns notes to structured content
Supported structured formats
SOAP
DAP
GIRP
BIRP
You spend 30 to 50% of the workday on documentation. Most of it is typed from memory after the session has already ended.
Speaking is roughly three times faster than typing, and because it follows how memory actually works, you end up creating more acurate notes.
Session notes
Create session outline from goals
Pick a treatment goal, and AI instantly builds a session outline with objectives, activities, and prompts. Your clinical judgment drives the session. AI gets you there faster.
Analyze assessment responses
Once you complete an assessment, AI produces a first-cut interpretation in seconds. You spend your time refining what it means for your client, without wrestling with the write-up.
Draft reports faster
AI pulls together sessions, notes, and every touchpoint across the client's care to draft a report you can edit in your own voice. Finalise your documentation in a fraction of the time.
Family Portal
Everyday reports after a session
After a therapy session, the care team finishes the note and shares it to Family Portal. The parent gets a notification, opens the update on their phone, and can read what happened that day, without waiting for an email attachment or a printed handout.
Photos and moments from care
When a shared report includes photos or video from sessions, those moments also show up in Photos. Families can revisit progress visually and stay connected to what their child is working on.
Commenting when something is unclear
A parent reads a shared report and has a question about a goal or recommendation. They leave a comment on that report so the care team sees it in context, instead of starting a separate email chain or phone tag.
Asking parents to fill important forms
When the clinic needs intake information, consent, or a questionnaire, they send the form through the portal. The parent fills it in when they have a moment, can save a draft and come back later, then submits, and signs if the clinic asks for a signature.
Keeping child details accurate
When the clinic links a child to a parent account, the parent is prompted to check the profile, including name, date of birth, and other details, so everyone is working from the same information. One login can cover more than one child when a family has several kids in care.
Getting access and signing in
The clinic turns on Family Portal with the parent’s email and sends a welcome message. The parent opens the portal, enters that email, and signs in with a one-time code from their inbox. There is no password to remember.
Billing
When a session is signed, Metanoa prices it from the client’s rate plan, holds it until your team charges it, and keeps the balance on that client’s wallet.
Session payments
A signed session creates a bill with the service, amount, and line items. It stays open for review until someone charges it. Charging updates the wallet and locks the payment.
- Pending
- Charged
Client wallets
Each client has a running balance and a history of payments, charges, refunds, and adjustments. Only completed transactions change the balance.
- Payment
- Refund
- Adjustment
Rate plans
Set a price for each service by department, duration, and amount. Clients without their own plan use the clinic default. A price change applies to new session payments only.
- Department
- Duration
- Amount
Billing Analytics
See every session payment and wallet transaction in one place, plus revenue by month and by department. Staff see this when their role has billing access.
- Monthly revenue
- Department revenue
Works on every device
Mobile
Tablet
Laptop
Large screens
Voice in any language, notes in yours
Capture what your client says in Arabic, Spanish, Hindi, and more—Metanoa translates it into the language you use for session notes, like English.
Speaks every language
- English
- Español
- Français
- Deutsch
- Português
- हिन्दी
- العربية
- 中文
- 日本語
Built for evidence-based practices that prove every outcome.
To lead with evidence,
measure what matters.
1. Define the clinical reality.
Generic data leads to generic care. To build a defensible baseline, you must capture the precise, specialty-specific intake and assessment data that actually drives your therapy decisions.
2. Quantify the starting line.
True evidence-led practice requires objective measurement. Anchor every goal to validated clinical scales (like GAS or COPM) to establish a rigorous, quantifiable baseline that proves progress over time.
3. Blueprint the outcome.
Hope is not a clinical strategy. Architect therapy plans where every session is a calculated move. By anchoring interventions to objective data, you build an undeniable roadmap to progress.
1. Define the clinical reality
Build your own assessments, consent and onboarding forms in minutes.
Instead of shipping you a fixed set of forms and asking you to make them work, custom forms let you collect exactly what your practice needs at every touchpoint.
- Assessment and intake questionnaires you shape to your discipline—not a generic library.
- Consent, policies, and acknowledgements in the same flow as clinical data.
- Onboarding packets that move new clients forward instead of stalling in the queue.
- A real form builder: fields, logic, and branding that match how your practice works.
New form
Onboarding Form
Checklist
Pick Many — Check all options that apply
Dropdown
Pick One — Open a list and select one option
Multi-Select Dropdown
Pick Many — Select multiple options from a list
ICD Codes
Search and select one or more ICD codes
Allergies
Search and select one or more allergy codes
Text responses
Short Answer
Text box for a short answer.
2. Quantify the starting line
With a shared goal bank, every goal becomes a baseline.
A measurable commitment that tracks progress over time, surfaces patterns across clients, and builds outcome data that proves the quality of your clinical work.
- One shared library so everyone pulls from the same vetted goals—not siloed spreadsheets.
- Baselines you can track session over session, with clear intent behind every goal line.
- Patterns across clients and sites without losing what makes each case unique.
- Outcome data that backs your clinical story for families, schools, and payers.
Goal bank
Goal bank
Search across goal, strategies, and domains
Filter
Showing 25 goals
3. Blueprint the outcome
Generate session plans directly from selected goals.
Treatment intent should be clear before every session begins. Lock in your baseline and pull goals straight into actionable session plans.
- Connect every activity and intervention back to a measurable goal.
- Ensure care consistency across different therapists and coverage sessions.
- Turn abstract objectives into concrete session agendas automatically.
- Clone successful plans for similar cases to save hours of prep time.
Session plan
Session plan
Speech and Language · today
Selected goals
2 selected
Demonstrate improved symbol recognition and use of symbols to communicate wants and needs in structured and natural environments.
Communication SkillsSpeech and Language TherapyUse age-appropriate phrases to initiate peer interaction during structured play, measured by SLP rubric.
Expressive LanguageSpeech and Language Therapy
Warm-up
8 min
Choice board of today’s activities. Wait for an independent symbol selection before the first turn.
Symbol requests
15 min
Three preferred items behind a clear lid. Wait for a symbol or sign, then deliver it. Target four independent requests.
Communication SkillsPeer phrases
15 min
Shop play with a partner. Model “Can I have…?” and “Your turn.” Target three initiated phrases with one prompt or fewer.
Expressive Language
Wrap-up
7 min
Review one request and one peer phrase the child used. Note what to try next session.
Data
Mark each trial independent, prompted, or no response — tied to the goal it came from.
Plans and Pricing
Full platform access, free for 15 days
Start 15-day free trial
No credit card required
We were juggling three tools for notes, scheduling, and billing. Metanoa brought it together—fewer clicks after each session and cleaner handoffs between therapists and the front desk.
Priya Nair
Clinical Director
Feature
Solo
Multilocation
Team
1 User
Unlimited
One click AI Reports
Unlimited
Unlimited
Dictation
Unlimited
Unlimited
Calendar & scheduling
Onboarding Forms
Consent Forms
Analytics
Assessment Forms
Session Planning
Goal Database
Goal progress tracking
Default Reports
Multi lingual support
Early Intervention Programme
Digital Signature
Reports with logo
Billing & invoicing
Document management
Departments
Custom Roles & Permissions Management
Staff performance insights
Practice analytics
Custom Reports
Multi-location management
Family Portal
Online appointment form
Coming Soon
Questions & Answers
1. What types of therapy practices does Metanoa support?+
Metanoa works for occupational therapy, speech therapy, physical therapy, ABA, and other behavioral health services. Whether you're a solo practitioner or a multi-location organization, the platform adapts to your discipline and workflows.
2. Is Metanoa HIPAA compliant?+
Absolutely. Metanoa is fully HIPAA compliant with encrypted data storage, secure access controls and audit logs. We take client privacy and data security seriously.
3. Can therapists access Metanoa on mobile devices?+
Yes. Metanoa is fully responsive and works on phones and tablets. Therapists can document sessions, check schedules, and access client information from any device—perfect for home visits or between appointments.
4. What kind of reports can I generate?+
You can create progress reports, therapy plans, discharge summaries, and custom reports for schools, insurance companies, or families. All reports are customizable to match your format requirements and clinic branding.
5. How much training is required to get started?+
Most teams are up and running within a week. We provide onboarding sessions, video tutorials, and ongoing support. The interface is intuitive enough that therapists who aren't tech-savvy can navigate it comfortably.
6. Can I manage multiple locations from one account?+
Yes. You can oversee all your clinic locations from a single dashboard, track performance across sites, manage staff schedules, and maintain consistent documentation standards while allowing each location appropriate autonomy.
7. What happens to my data if I cancel?+
You own your data. If you decide to leave Metanoa, we provide a complete export of your client records, session notes, and documentation in standard formats. There are no lock-ins.
8. Do you offer a free trial or demo?+
We offer personalized demos where we walk you through the platform based on your specific practice needs. This helps you see exactly how Metanoa would work for your workflows before committing. Contact us to schedule a demo with our team.