Next-generation practice management

Therapy practicemanagement hasevolved

Leading practices have moved beyond generic EMRs to software built specifically for therapy workflows.

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From intake to outcomes, one software that scales with your team.

Metanoa is the integrated platform for growing multi-discipline therapy practices.

For Behavioral Health Organizations, Group Practices and Solo Practitioners.

Owners

Grow your practice with confidence

Real-time revenue dashboards
Multi-location management
Staff performance insights
Compliance & audit trails

Therapists

Focus on therapy, not paperwork

Quick SOAP note templates
Goal tracking & progress reports
Assessment library
Mobile-friendly scheduling

Administrators

Tools to streamline daily operations

Automated appointment reminders
Insurance claim management
Client intake workflows
Billing & invoicing

Metanoa AI Assist

Metanoa has AI Assist to help your team move faster.

From first assessment to final report, Metanoa's AI keeps the work moving in the background so therapists can stay focused on care.

AI-assisted assessments

Turn raw observations into structured findings and suggested goals in a few clicks.

Report & note drafting

Generate first drafts for progress notes and reports that match your clinic's tone and templates.

Workflow shortcuts everywhere

Smart suggestions in the scheduler, documentation, and follow-ups so everyday work takes minutes instead of hours.

Your entire workflow in one system. Across locations.

Multi-Location Management

Manage all your clinic locations. Track performance, share resources, and maintain consistency across every site.

Team Roles & Permissions

Control exactly who sees what. Assign roles to therapists, admins, and supervisors with granular access controls built for HIPAA compliance.

Real-Time Analytics

Know the pulse of your business instantly. Revenue trends, session utilization, and client outcomes—all in one place for smarter decisions.

Smart Scheduling

A calendar built for therapy practices. Manage availability, reduce no-shows with auto-reminders, and handle recurring sessions effortlessly.

Clinical Assessments

Comprehensive assessment tools for every therapy type. Standardized templates, custom forms, and digital documentation that saves hours.

Goals, Sessions & Reports

Track client progress with our goal bank. Document sessions with SOAP notes and generate professional reports families and payers trust.

For Practice Owners

Grow your practice with confidence

Make data-driven decisions with real-time insights into your practice's performance, revenue, and operations.

Real-time revenue dashboards

Track your practice's financial health with instant insights into revenue trends, collections, and performance metrics.

Multi-location management

Oversee all your clinic locations. Track performance, share resources, and maintain consistency across sites.

Staff performance insights

Get visibility into team productivity, caseloads, and outcomes. Make data-driven decisions about staffing and resources.

Compliance & audit trails

Maintain comprehensive audit logs and compliance documentation. Track all system activities, access changes, and maintain HIPAA-compliant records. Stay ready for inspections and reviews with detailed audit trails.

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Billing & claims

Streamline insurance claims processing and billing workflows. Reduce errors and speed up reimbursements.

Practice analytics

Deep insights into client outcomes, session utilization, and practice growth trends over time.

The Insights

See your practice clearly

Modern practices run on data. Know exactly where you stand with real-time dashboards and actionable insights.

Revenue trends at a glance

Track your practice's financial health with real-time revenue dashboards and trend analysis.

Client outcome tracking

Monitor client progress and outcomes to demonstrate the value of your therapy services.

Team performance visibility

Get insights into team productivity, caseloads, and performance metrics across all locations.

Automated billing & claims

Streamline your billing process with automated claim generation and tracking to reduce administrative overhead.

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Focus on Therapy

Built for how modern practices work

Every tool designed to help therapists spend more time with clients and less time on paperwork.

Assessments

Support configurable assessment forms tailored to your therapy discipline. Build forms that match how you actually work.

Goals

Goal bank support with configurable goal tracking scales like GAS, COPM, and more. Track outcomes that matter.

Session Plans

Create session plans from goals with detailed activity planning. Structure your sessions around client objectives.

Session Notes

Write session notes with AI Assist. Set up the type of notes you want to write—SOAP, DAP, BIRP, and more. Documentation that adapts to your preferred format.

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Progress Reports

Generate professional reports for families, schools, and payers. Customize formats to match requirements.

Client Analytics

Visualize client progress with interactive data representations. Track outcomes, compare baselines, and identify trends at a glance.

Fully Customizable

Your processes. Your formats.

Every therapy practice runs differently. Some use standardized assessments, others build their own. Some bill insurance, others work with schools. Metanoa adapts to how you already work. You're not locked into someone else's idea of the "right" process.

Assessment forms that fit your discipline

Create forms specific to your therapy type. Add the fields you actually use, skip the ones you don't. Speech pathology looks different from OT—your forms should too.

Reports formatted for who needs them

Insurance companies want one thing, schools want another, parents want something else entirely. Build report templates for each audience instead of trying to make one format work for everyone.

Templates to get you started

We include ready-made assessments and reports for common therapy types. Use them as-is or customize them. Either way, you're not starting from scratch.

For Administrators

Tools to streamline daily operations

Automate routine tasks and manage workflows efficiently. Reduce administrative overhead so your team can focus on what matters.

Calendar & scheduling

Manage therapist availability, book sessions, and handle recurring appointments. Reduce scheduling conflicts and no-shows.

Notifications & reminders

Automated appointment reminders, session notifications, and task alerts. Keep everyone informed and reduce missed appointments.

Client intake workflows

Streamline new client onboarding with digital intake forms, consent management, and automated workflow assignments.

Billing & invoicing

Process insurance claims, generate invoices, and track payments. Automate billing workflows to reduce errors and speed up reimbursements. Handle both insurance and private pay clients seamlessly.

Insurance ClaimsInvoicingPayment Tracking

Document management

Organize and store client documents, forms, and reports securely. Easy access and retrieval when needed.

Administrative reports

Generate reports on scheduling, billing, and operations. Export data for accounting and analysis.

Early Intervention

Ready for Early Intervention

Running an EIP program? Metanoa has a dedicated module for early intervention services with everything you need to stay compliant and effective.

IFSP goal management

Track and manage Individualized Family Service Plan goals with built-in compliance tools.

Developmental milestone tracking

Monitor progress against developmental milestones and generate reports for families and payers.

Family coordination tools

Keep families informed and engaged with secure portals and communication tools built for EIP workflows.

Our Plans

Starter

$20/month

Everything a solo practitioner needs to run their practice efficiently.

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Calendar & scheduling
One click AI reports
Goal tracking & progress
Assessment forms
Digital signatures

Advanced

$50/user/month

For growing practices that need team management and performance insights.

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Unlimited users
Everything in Starter
Departments & custom roles
Staff performance insights
Practice analytics

Premium

$90/user/month

For multi-location organizations that need full visibility and control.

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Unlimited users
Everything in Advanced
Custom reports
Multi-location management
Early Intervention Programme

Questions & Answers

1. What types of therapy practices does Metanoa support?+

Metanoa works for occupational therapy, speech therapy, physical therapy, ABA, and other behavioral health services. Whether you're a solo practitioner or a multi-location organization, the platform adapts to your discipline and workflows.

2. Is Metanoa HIPAA compliant?+

Absolutely. Metanoa is fully HIPAA compliant with encrypted data storage, secure access controls and audit logs. We take client privacy and data security seriously.

3. Can therapists access Metanoa on mobile devices?+

Yes. Metanoa is fully responsive and works on phones and tablets. Therapists can document sessions, check schedules, and access client information from any device—perfect for home visits or between appointments.

4. What kind of reports can I generate?+

You can create progress reports, therapy plans, discharge summaries, and custom reports for schools, insurance companies, or families. All reports are customizable to match your format requirements and clinic branding.

5. How much training is required to get started?+

Most teams are up and running within a week. We provide onboarding sessions, video tutorials, and ongoing support. The interface is intuitive enough that therapists who aren't tech-savvy can navigate it comfortably.

6. Can I manage multiple locations from one account?+

Yes. You can oversee all your clinic locations from a single dashboard, track performance across sites, manage staff schedules, and maintain consistent documentation standards while allowing each location appropriate autonomy.

7. What happens to my data if I cancel?+

You own your data. If you decide to leave Metanoa, we provide a complete export of your client records, session notes, and documentation in standard formats. There are no lock-ins.

8. Do you offer a free trial or demo?+

We offer personalized demos where we walk you through the platform based on your specific practice needs. This helps you see exactly how Metanoa would work for your workflows before committing. Contact us to schedule a demo with our team.

Ready to simplify your practice?

Join 200+ therapy practitioners that have made the switch.

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